CMI Software,Inc.

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Safford, Arizona 85548
Phone:800-678-3658
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CMI Fixed Assets Blog

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Calculating Depreciation to Fixed Assets Ratio

Posted by Kevin Peck on Mon, Aug 02, 2010 @ 01:31 PM
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I read an article by Steve McFarlane this morning that I thought might be of interest to many of you.  You can find the original article at http://www.brighthub.com/office/finance/articles/79896.aspx

Depreciation to Fixed Assets Ratio

The depreciaton to fixed assets ratios often gives important clues on how quickly a company is replacing its fixed assets. Here is how to interpret and apply this ratio.

Fixed Assets, including machinery, buildings and automobiles, are essential to the business model of many companies. Unfortunately, these assets lose value over time and will need to be replaced. To account for the loss, a business must write off portions of the asset’s value as depreciation. The depreciation to fixed assets ratio measures just how quickly a company is writing off those assets and may give clues on how fixed assets are being managed.

Depreciation is one of those expenses that doesn’t take cash out of the business. It really is an acknowledgment, by the business, that it has lost some value from the aging, wear, and tear or obsolescence of its fixed assets, therefore, a portion of the gross income is set aside to cover this phantom expense.

Without depreciation charges, businesses would be overvalued. To illustrate, lets assume that a business had purchased a brand new vehicle ten years ago for $30,000 and it is the only asset it has. Let's also assume that no depreciation was charged over the ten-year period. The books would show that this fixed asset was valued at $30,000, but since the car can only be sold for $7,000 at today's prices, the business would be overvalued by $23,000.

How to Calculate the Depreciation to Fixed Assets Ratio

How to calculate the depreciation to fixed assets ratio-picThis ratio is a simple one to calculate. Simply take the depreciation figure that is given in the profit and loss statement, and divide it by the total fixed assets minus the value of lands owned. While land is a fixed asset it doesn’t depreciate so it has to be taken out. The formula for the ratio should look like this:

Depreciation to Fixed Assets Ratio = Depreciation / (Tangible Fixed Assets - Land)

How to Interpret the Depreciation to Fixed Assets Ratio

A high depreciation to fixed assets ratio may suggest that a business is writing off old equipment to make way for newer ones. A high ratio may suggest that the present fixed assets have a short useful life and, therefore, need to be replaced quickly. Of course, whether or Depreciation fixed assets ratio-financial ratios-factory-picnot a ratio is too high or low will, in part, depend the business' industry or similar companies.

For example, mining operations are usually very harsh on equipment, so trucks in this industry will normally have higher depreciation values than would vehicles operating in less extreme environments; it all depends on what the fixed assets are used for and their build quality.

An interesting variation on the ratio is to use the accumulated depreciation figure, instead of the figure for the current period, to calculate the ratio. A high accumulated depreciation to the fixed assets ratio may indicate that the fixed assets have not be replaced with new ones in a timely manner. In other words, while the assets continue to depreciate there may be no cash to replace them.

Conclusion

Financial ratios can help an analyst make sense of a mess of numbers that is realized by companies. They give important clues as to how well a company is being run and what challenges they face. For example, the depreciation to fixed assets ratio can reveal how quickly assets are being written off or replaced as well as how quickly those assets are coming to the end of their useful life.

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Pending Sentate Action regarding fixed assets bonus depreciation

Posted by Kevin Peck on Thu, Jul 01, 2010 @ 04:41 PM
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Just a quick note to everyone regarding a new piece of legislation that will have impacts on your companies and CMI Fixed Assets.

Before the Senate’s adjournment until July 12th for the Fourth of July holiday, Senate Finance Committee Chair Max Baucus, D-Mont., and Small Business and Entrepreneurship Committee Chair Mary Landrieu introduced a substitute for the House-approved small business bill, the Small Business Jobs Tax Relief Act of 2010 (H.R. 5486). The Senate bill, the Small Business Jobs Act of 2010 (H.R. 5297), would provide loans to small businesses as well as tax relief. The bill’s tax provisions include:

 

  • An extension of 50-percent bonus depreciation through 2010;

  • A doubling of the Section 179 expensing limit to $500,000 for 2010 and 2011 (and a phaseout threshold beginning at $2 million);


We will keep you posted as soon as action is taken on this and other key legislation that may have affect on CMI Fixed Assets and your companies.

Also, in celebration of our nations independence, CMI Software will be closed on July 5th, 2010.  We will be back in the offices on Tuesday morning (hopefully with all our fingers intact from the firecrackers), ready to help you with any questions you might have.  Happy 4th of July!

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Tip Tuesday: Exporting reports from CMI Fixed Assets to Excel

Posted by Kevin Peck on Tue, Apr 20, 2010 @ 02:07 PM
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Hello Everyone!

Another Tip Tuesday has come and we are excited to share this weeks video with you.  We have been getting lots of calls lately asking us "How do i get my depreciation schedule from CMI Fixed Assets out to an Excel spreadsheet?".  While we don't have an automated export of our reports to Excel, we do have a simple process which will allow you to export any report that we have in CMI and input it into any spreadsheet program.

This weeks video addresses the process of running a report to your screen, which also saves it to the clipboard, then editing that report in Excel.  Next week we will be walking you through the process of doing a direct export to Excel from our Export Selected Assets tool.  These two tool give you an expanded amount of flexibility to manipulate the data or to send to an outside source for review.

 

We would like to remind you that if you have any ideas or suggestions for future Tip Tuesday video's, let us know.  We will be glad to do a training video specifically on what you want to see.  Make it simple or make it hard.  Give us a call at 800-678-3658 and let us know.  We would love to hear from you!

 

Exporting Reports from CMI to an Excel Spreadsheet

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Tip Tuesday: How to Copy Company Files in CMI Fixed Assets.

Posted by Kevin Peck on Tue, Apr 13, 2010 @ 11:58 AM
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Welcome to another Tip Tuesday.  Todays video clip will be on a commonly asked question:  How do I copy my company files from one computer to another?  These steps can be used in many different scenarios, but the basics will normally be the same.

CMI has the tools built in to automatically copy your company files from one location or directory to a new directory, whether on your local drive, to the network or to a jump drive for transfer to a clients computer.  In any case, this can be accomplished quickly and easily.

We hope this provides more help to you in using CMI Fixed Assets!

Copying Company Files

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CMI Fixed Assets Tip Tuesday Kickoff!

Posted by Kevin Peck on Tue, Apr 06, 2010 @ 01:21 PM
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Welcome to our inaugural episode of Tip Tuesday!

Every Tuesday, we will be posting a new video for you to review with new ideas, tips and hints on how to more effectively use CMI Fixed Assets.

Our first video kickoff is on Like-Kind Exchanges, a very common question we recieve here at CMI.

We hope you enjoy!

Like-Kind Exchange Video Clip

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CMI Fixed Assets version 4.1.84 is now available!

Posted by Kevin Peck on Wed, Dec 16, 2009 @ 03:01 PM
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The latest release of CMI Fixed Assets is now available for download and installation. If you have a current maintenance contract with CMI Software, you should have already received your notification of this update.  If you would like information on how to download this new version, contact us at 800-678-3658 for instructions.

 

The following features have been added since version 4.1.70:

The 2009 form 4562 has been implemented.

Month/Quarter Depreciation report, extra wide format, now has wider columns in the full year version.  This allows larger numbers to be displayed.

Short and Long versions of the Asset Detail Report were implemented.  This allows notes to be displayed and also gives you more choice over what data is shown.

In Edit Company, you can now change to a more restrictive asset number format (such as decreasing the number of digits in subasset numbers). Before allowing you to make the change, CMI Fixed Assets makes sure that all assets fit the new format.

Luxury Auto limits have been updated for 2009.  2010 limits are currently tentative and will be updated as soon as the final numbers are published.

CMI Fixed Assets can now be run with Data Execution Prevention (DEP) turned on.  DEP is a security feature that is normally turned on for the Windows operating system only, but it can be turned on for all programs.


The following changes have been added to CMI Fixed Assets since release 4.1.60:

IRC 179 Expense Limits Extended. ARRTA 2009 extends the increased IRC 179 expense limitations previously enacted in Economic Stimulus Act of 2008. Specifically, the IRC 179 Expense limit for years beginning after 2007 was raised to $250,000 and the threshold for reducing the deduction was raised to $800,000. This now applies to property purchased and placed in service before January 1, 2010.

Bonus Depreciation has been extended. ARRTA 2009 extends the bonus depreciation previously enacted in Economic Stimulus Act of 2008, which provides qualifying taxpayers bonus depreciation of 50% of the adjusted basis of qualifying property. To qualify, the property must be (1) eligible for MACRS with a life of 20 years or less; (2) water utility property; (3) computer software (off-the-shelf); or qualified leasehold property. The property must be purchased and placed in service prior to January 1, 2010. The law also extends, through December 31, 2009, bonus depreciation allowed under the 2008 Act for property with a recovery period of 10 years or longer, for transportation property (tangible personal property used to transport people or property), and for certain aircraft.

Luxury Auto Limits Extended. ARRTA 2009 extends the increase to the luxury auto limitations as previously enacted in Economic Stimulus Act of 2008. Code Sec. 280F limitations on "luxury" auto depreciation, if bonus depreciation is elected, is increased by $8,000 on for a qualifying vehicle (for a maximum first-year depreciation of $11,060; $11,260 for vans or trucks) through December 31, 2009.

Other Additions:

Added Performance feature. To improve the performance of CMI Fixed Assets across a VPN or wireless network, users can select Tools | Preferences, then add a check next to "Scale back visual effects to improve performance".

 

 

 

 

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Welcome to the CMI Software blog!!

Posted by Kevin Peck on Fri, Oct 09, 2009 @ 12:31 PM
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In 1980 a local CPA firm, of which I was a partner, was just beginning to use office desktop computers.   We searched for appropriate accounting software, including a good fixed assets accounting program.  After using the selected program for a year I went to my partner and said, “We can write a better fixed assets program.”  Thus was born the idea that has developed into CMI Fixed Assets. 

 

Our Comprehensive Fixed Assets Accounting System (CFAAS), as the initial program was named, was written in CPM basic and released in 1983.  We still count among our users some of the original five purchasers of CFAAS.  Subsequently the name was changed to THE SYSTEM and finally to CMI Fixed Assets. 

 

What has not changed is our commitment to providing a quality product at an affordable price with top notch support.  CMI Fixed Assets was originally developed to serve the needs and desires of our own public accounting firm.  Over the years CMI Fixed Assets has grown due to our own wishes to improve, to keep up with accounting and tax changes and to respond to requests and suggestions from our users - accountants and CPAs in public practice, industry and  government - who are our greatest resource for ideas.  Of course the years have seen a substantial migration from the original CPM operating system to today’s Windows environment.

 

We invite you try CMI Fixed Assets.  We are ready and anxious to answer your questions.  We are always pleased demonstrate the special tools and capabilities that make CMI Fixed Assets more than just another “depreciation system”.  And after you decide to place your confidence in us we promise you more attention and satisfaction than you thought a software company could provide.

 

Welcome to CMI Software,

 

Ronald C. Tolman, CPA

President

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